This is issue can be caused by the embedded browser through QuickBooks. • First, try exporting outside QuickBooks Desktop by logging into your payroll account directly through a browser. • Close payroll within QuickBooks for Mac. • Open a new browser, outside of QuickBooks. • Go to • Sign in using your normal username and password. • Export the payroll file.
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• Save the IIF file to your desktop. • The export file is called payroll.iif.
We recommend that you accept that default name. Google earth update for mac. • Restart QuickBooks Desktop/ • Import the IIF file into QuickBooks.
• Open QuickBooks. • At the File Menu, click Utilities > Import > IIF Files. • Locate the payroll.iif file you saved. • Click Open. • Click OK If after changing to the IIF file for exporting you receive further error messages, look up those messages here as well to resolve. Error: 'You cannot record a negative deposit.'
If a customer is prompted to back up their QB file when attempting to import the IIF file, they may not know where to browse for the IIF file after doing so. Advise the customer to use the navigational bar at the bottom of the QB window to scroll all the way to the left. They should see 'Desktop' as an option to select, and can locate the IIF file there. Note that this behavior is different from QB for Windows. Otherwise, the customer may get stuck in an endless loop of backing up their QB file, with no option to select the IIF file. QuickBooks IIF. In the export file downloaded from Online Payroll, we indicate the type of account or category for each account to which transactions are posted.
These account types are fixed. When the incorrect type of account is found when importing the file to QuickBooks, this message will appear.
For example, if you have a Wage Expense category in QuickBooks Desktop as a Cost of Goods Sold (COGS) account or liability account, you will receive this error. To resolve this issue: • Determine the exact source of the problem • Save the export IIF file to your computer. • Right-click the IIF file and click Open with Excel. (Or, open Excel and drag the.iif file on to the spreadsheet) • Find the line indicated in the error message. For example, if the error message says 'Error on Line 10,' look at line 10 of the Excel spreadsheet. This provides the account name that you entered in the spreadsheet and the account type that QuickBooks is expecting. • Look at your chart of accounts to determine the type of account as it is set up in QuickBooks.
• Make corrections to the account by doing one of the following • In QuickBooks update the type of the account to match the expected type in Online Payroll. • In the Export Preferences in Online Payroll update the account to match the type of account Online Payroll requires. • Refer to the article for types of accounts • Contact for any further questions about types of accounts expected in Online Payroll.
There are 3 possible causes: Cause 1: A pay type or deduction is assigned to only terminated employees and is not appearing in the Export Preferences currently. If an account is missing from the Export Preferences window, exporting a check for the terminated employee will fail, even though the Export Preferences appear to be complete. To resolve: • Change the status of the terminated employee to Active. • Click the Employees tab. • Select All Terminated from the drop down box next to Show: on the right side of the page. • Click the employee's name • In the Employment box, click Edit. • Select Active from the drop down next to Status.
• Review the Export Preferences window for missing accounts. • Enter an account into the missing field(s). • Export the check for the employee. • Return to the employee's employment status and mark them as Terminated again.
Cause 2: Subaccounts are setup with space before or after the colon between account name and subaccount name. Correct: Payroll Liabilities:Federal Taxes Incorrect: Payroll Liabilities: Federal Taxes To resolve: • In Online Payroll, click the Setup tab. • Under the Export heading, click Preferences. • Remove the extra spaces surrounding the colon in the account name. • Export again.